Registration of Foreign Documents in Poland

Do you have a birth certificate or marriage certificate issued abroad and want it to be officially recognized in Poland?

Fill out the form and get a free consultation

We will help you complete the entire process of officially registering foreign birth or marriage certificates in Poland quickly, stress-free, and with guaranteed results.

Processing of Foreign Document Authentication

Service cost

500 zł

What is the registration (transcription) of a foreign document?

Umiejscowienie zagranicznych dokumentów, or transcription (registration) of a foreign birth or marriage certificate, is an official procedure in which a foreign document is entered into the Polish civil registry. After this, you receive a Polish document that fully corresponds to the original but is officially recognized by Polish institutions. The original foreign certificates are usually retained, so it is recommended to make duplicates in advance if you might need them.

Why is transcription of a birth or marriage certificate necessary?

This process is required in the following cases:

When you plan to apply for Polish citizenship;

When you want to apply for a family member’s temporary or permanent residence based on family reunification and cannot apostille your documents in your country of origin (a requirement for most offices from June 1, 2025);

In other similar situations.

What we offer and how we can help

SKILLDOCS provides full support for the transcription of birth and marriage certificates in Poland.

We handle all steps:

Consultation on your case and document verification;

Preparation of an official translation by a sworn translator;

Submission of the application and all necessary documents to the Urząd Stanu Cywilnego;

Receiving the completed Polish certificate within two weeks and delivering it to you.

Why choose us?

We are experienced with documents from Ukraine, Belarus, Russia, Georgia, and other countries;

We work quickly, legally, and transparently;

We explain every step in simple language;

Submit your application on our website — and receive your Polish document based on your foreign certificate within two weeks!

Frequently Asked Questions

How long does it take to obtain Polish birth and marriage certificates?

The entire process usually takes no more than two weeks. In practice, completing the process often requires just one week.

How much does your service cost, and does the price depend on the number of documents?

For one family, the cost of this service is 500 zł (regardless of the number of documents).

Will my birth and marriage certificates be taken away?

Yes, the original documents will be retained. Therefore, if necessary, it is recommended to arrange duplicates of your foreign birth and marriage certificates in advance.

Can a notarized copy of the birth certificate be provided instead of the original?

No. Only the original birth certificate (and marriage certificate) must be provided.

Free consultation

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