Student Residence Card in Poznań
Contents
Cooperation Process
01
Initial Free Consultation
1. During a personal meeting at our office, we will assess your chances of obtaining a Residence Card (Karta Pobytu);
2. We will check your existing documents and suggest the best path for legalization in Poland.
02
Creating a Step-by-Step Action Plan
1. We will sign a service agreement with you;
2. We will provide a personal checklist of all required documents;
3. We will give a step-by-step action plan from the start of our cooperation until you receive your residence permit.
03
Preparation of All Necessary Documents
1. We will fill out all required forms; 2. We will contact your employer (or accountant) and jointly prepare the full document package for submission; 3. We will book the date for your personal visit to the Urząd (office); 4. We will prepare photocopies and notarized copies of documents required for submission.
04
Full Support Until Receiving Your Karta Pobytu
1. On the day of your visit to the Urząd, a personal specialist will accompany you as your official representative (Pełnomocnik); 2. Throughout the entire application process, we will contact your employer (or accountant) monthly to request any documents needed (tax confirmations, contracts, etc.); 3. We monitor the status of your case daily, inform you of updates, and respond to any summons.
05
Completing the Process
1. We accompany you on the day you receive your Karta Pobytu;
2. We provide a special discount on all services offered by our company.
Basic
From 750 zł
Only until the end of April!
(Including 23% VAT)
- Legal consultation
- Preparation of a checklist of required documents
- Document verification
- Filling out the residence card application in MOS
- Electronic submission of documents
- Other services (by agreement)
Full
2000 zł
1450 zł
Only until the end of April!
(Including 23% VAT)
- Payment in 2 stages
- Legal consultation
- Preparation of a checklist of required documents
- Document verification
- Filling out the residence card application in MOS
- Electronic submission of documents
- Document collection
- Collection and processing of documents from the university
- Support during the in-person submission
- Full case monitoring
- Monthly submission of additional documents
- Free appeal in case of refusal
- Writing ponaglenie (application to accelerate the case)
- Writing skarga do Sądu Administracyjnego (complaint to the Administrative Court)
- Support on the day of receiving the residence permit
- Creation of digital signature (Profil Zaufany)
- Creation of electronic mailbox (E-Doręczenia)
Required Documents
It is important to note that each residence card application is reviewed individually, so additional documents may be required.
Student Residence Card in Poland
Applying for a student residence card in Poznań usually starts with checking the basic things: whether you are actually studying and whether your status is confirmed by clear documents from your educational institution. When reviewing cases, the Wielkopolski Voivodeship Office pays attention to the type and status of the study program, the form of education, and the fact that the studies are ongoing in real time (semester/extension/transfer). Standard grounds for stay are also checked separately: financial means for living, medical insurance, and proof of residence in Poznań. Most often, problems arise not because of a single document, but due to discrepancies between the certificates from the university, study dates, payments, and what is indicated in the application.
A student residence card based on studies confirms the legal stay of a student in Poland for the duration of their studies and allows them to continue the program without being constantly tied to visa deadlines. The decision on a residence permit (temporary stay) through studying in Poznań largely depends on the quality of documents from the university/school, proof of tuition payment (if applicable), financial means and insurance, as well as how consistently your situation is described at the time of submission. It is important that the set of documents clearly shows: where you study, under what conditions, your current status, where you live, and how you finance your stay.
What is a temporary residence permit for studies in Poland?
A temporary residence permit for studies is a voivode’s decision that legalizes the stay of a foreigner in Poland when the main purpose is education (for example, studia stacjonarne) and the program is longer than 3 months. In Poznań, applications are reviewed by the Wielkopolski Voivodeship Office in Poznań under the procedure zezwolenie na pobyt czasowy w celu kształcenia się na studiach.
This type of residence permit is “tied” to your student status and a specific educational institution. Therefore, documents confirming enrollment/continuation of studies, study conditions (form/length), and planned completion date are important. For paid studies, proof of payment or the reason for exemption must be separately confirmed.
In practical terms, the “student residence card in Poznań” usually starts at the Wielkopolski Urząd with the basics: application (wniosek) + photo + passport, followed by a package of confirmations regarding studies, residence, insurance, and finances. In the checklist for studia stacjonarne, it is indicated, in particular, that 1 copy of the application and 2 photos (35×45 mm) are submitted, as well as a passport copy and other supporting documents for your situation.
There are also clear guidelines regarding validity: the first permit for students is often issued for 15 months, and for academic mobility programs, it can be up to 2 years. Subsequent permits are usually issued for the period of study with additional “extra” time, but in total – no more than 3 years at a time. These limits are important if you plan a long program or a transition between study stages.
Processing times for residence permits in Poznań
Submitting a student residence card in Poznań requires a personal visit to the office and mandatory fingerprinting. The application must be submitted no later than the last day of legal stay. Documents are accepted by the Wydział Spraw Cudzoziemców Wielkopolskiego Urzędu Wojewódzkiego w Poznaniu, located at al. Niepodległości 16/18, 61-713 Poznań. In some cases, the package can be sent by mail, but in any case, a personal visit is required for fingerprinting.
The decision (decyzja) is made by the voivode — positive (issuing the card) or negative (refusal). According to administrative timelines, the application should be processed within 60 days from the submission of a complete set of documents and biometrics. In practice, the period is often longer due to high workload and clarifications, so the actual process can take several months.
If the decision is unsatisfactory, the applicant has 14 days from receiving the decyzja to submit an appeal.
List of Documents for a Student Residence Card in Poznań
Below is the basic set for zezwolenie na pobyt czasowy w celu kształcenia się / studies. The package is submitted to the Wielkopolski Voivodeship Office in Poznań at the place of actual residence.
Completed wniosek o pobyt czasowy (application) — printed and signed (usually 1 copy); the application can be generated via the MOS module: mos.cudzoziemcy.gov.pl.
2 biometric photos 35×45 mm (recent, meeting photo requirements).
Photocopy of all filled pages of a valid passport (original — for presentation).
Proof of payment of opłata skarbowa for application processing (standard 340 PLN; details at the place of submission).
After a positive decision — payment for the issuance of the residence card (plastic) (100 PLN).
Certificate from the educational institution confirming enrollment/continuation of studies (indicating the form and period of study).
Printout of the “student’s periodic achievements card” / confirmation of results (usually required if at least one semester has already been completed).
Proof of tuition payment (if studies are paid): receipts/statements/payment confirmation for the semester or year.
Medical insurance: NFZ / insurance meeting Polish requirements, or a policy covering treatment in Poland (depending on the situation).
Proof of residence in Poland (e.g., rental agreement / dormitory / host’s statement) and documents on living costs/conditions — if required for your case.
Documents confirming financial means for living and studying: bank statement, scholarship confirmation, etc.
Confirmation of the source of funds (if different from the above): employment contract / sponsor statement / other documents showing the source of funds.
If documents are not in Polish — translations into Polish by a sworn translator (tłumacz przysięgły).
If submitted by a representative — power of attorney (pełnomocnictwo) and proof of payment of 17 PLN for the authorization (if applicable).
Legalization through studies in Poznań. What is important to consider?
The student residence card in Poznań is based on one main ground: you are studying in Poland in a program that allows you to request zezwolenie na pobyt czasowy w celu kształcenia się, and you can confirm this with documents from your educational institution. At the Wielkopolski Voivodeship Office in Poznań, they usually evaluate the combination of “student status + means of stay”: whether you are enrolled/continuing studies, where you live, how insurance is covered, and how you finance your stay (and studies, if paid).
When applying for a residence permit based on studies in Poznań, the following are usually checked:
Valid enrollment and student/listener status;
Form of study and study period (semester/year), as well as confirmation of continuation of studies;
Tuition payment or document explaining why payment is not required (if applicable);
Proof of residence in Poznań / Wielkopolska Voivodeship (address and basis for residence);
Medical insurance for the period of stay;
Financial means for living and studying (source of funds — self/family/scholarship/income);
Accuracy of key data in documents and in the application (full name, dates, address, name of educational institution, study period).
Student Residence Permit in Poznań. How the process works
The process usually starts by determining the study basis: which program exactly (university/school/courses meeting requirements) and which documents best confirm studying in Poznań — certificate of enrollment/continuation, information on study periods, payment confirmations (if applicable), and student status documents. After that, a package is assembled in “three blocks”: studies, residence and address, insurance and finances, plus standard application documents.
Then the package is submitted to the Wielkopolski Voivodeship Office in Poznań (Department for Foreigners) according to the voivodeship procedure. During review, if questions arise regarding study status, payments, residence, or source of funds, the office may request additional confirmations: an updated certificate from the educational institution, current payments for tuition/residence, insurance documents, or financial statements.
Student Residence Card for Full-Time Students
A temporary residence permit for studies (zezwolenie na pobyt czasowy – nauka) in the Wielkopolska Voivodeship is issued to foreigners who are starting or continuing studies in Poland and realistically plan to stay in the country for more than 3 months. The “nauka” basis is confirmed by documents from the educational institution: student/listener status, study period, form of study, and, if necessary, proof of payments.
The duration of a study-based residence permit is usually linked to the study cycle. The first card is often issued for the period corresponding to the start of studies, and for academic mobility programs, the duration may be set according to the project length. If the program is shorter than a year, the permit is often limited to the study period with additional “extra” time for organizational matters. Extensions are usually issued for the next stage of studies, but the single permit duration does not exceed 3 years — this is important to consider for long programs, faculty changes, or transfers between institutions.
Why is support important when applying for a residence card?
We provide support for obtaining a student residence card in Poznań — from evaluating the grounds and preparing the application to the outcome at the Wielkopolski Voivodeship Office in Poznań. The focus is not on “filling out a form,” but on practical preparation of the study case: documents from the university/school, proof of finances, insurance, and residence, so that your study situation and period of stay are immediately clear in your case.
We handle initial applications and extensions for study-based residence permits, as well as cases where study or residence conditions change: transfer to another university/program, change of study form, academic leave, repeated semester, change of funding source, new insurance, or address. In such cases, it is important to properly document the changes and attach confirmations so that the student status and study basis in Poznań are interpreted clearly, without unnecessary questions about facts and dates.
Submitting documents for a student residence card in Poznań. Our services
First, we clarify your study situation in Poznań: educational institution, status, form of study, how long you need the residence permit, and which confirmations are actually required for submission for your program.
We create a personalized list of documents for your university/school and study format so that the package covers the study basis, finances, insurance, and residence.
We request the necessary certificates and formulations from the educational institution (student/listener status, program, study period, payment/basis for studies) and verify the data to ensure it matches what will be indicated in the application.
We check financial documents, insurance, and proof of address in Poznań: what amounts you show, for what period, and how coverage and residence are confirmed.
We prepare the application and attachments and organize the package into a structure understandable for the Wielkopolski Voivodeship Office in Poznań, so that key blocks (studies, funds, insurance, residence) are fully covered.
We accompany the submission in Poznań, monitor the case progress, and prepare responses and additional materials if the office requests clarifications regarding study basis or documents.
After the decision, we support the stage of receiving the residence card (plastic) and complete the required actions until issuance.
If the decision is unsatisfactory — we prepare an appeal based on the specific reason for refusal and form a set of documents for re-evaluation.
Study-Based Residence Permit in Poznań with SKILLDOCS Support
Submitting a student residence card in Poznań is based on verifiable confirmations: valid student status, documents from the educational institution, financial means for the period of stay, secured housing, and medical insurance. The Wielkopolski Voivodeship Office in Poznań considers these elements together, so it is important that university certificates, payments/study conditions, study period, address, and application data are consistent and fulfill the requirements for the basis.
Our task is to make the residence card process clear: check the basis, collect and organize documents according to office requirements, correctly fill out the application, and prepare the submission for your study program. Then we accompany the case until the decision and issuance of the plastic card, so you can focus on your studies.
Submit a request on the website — we will contact you and offer a plan on how to obtain a residence permit in Poland!
Frequently Asked Questions
Documents confirming the availability of funds may include, for example, a bank account statement for the last 6 months confirming stable and regular deposits into the account; an account statement; and other documents.
The amount is calculated individually and includes: the minimum subsistence amount for the period of validity of the residence card, the amount for the cost of returning to the country of origin, the cost of education, and the cost of living.
A residence card after graduation is issued only to graduates of higher education institutions.
Free Consultation
Leave your details and receive up-to-date information within 30 minutes.
- SKILLDOCS SP. z O.O.
- KRS: 0000966749
- NIP: 5252904413
