REGISTRATION OF RESIDENCE FOR AN EU CITIZEN IN POLAND
Contents
Cooperation Process
01
Free Initial Consultation
1. During a personal meeting at our office, we assess your situation and suggest the best possible solution;
2. We review your current documents and prepare a clear action plan for the next steps.
02
Preparation of a Step-by-Step Action Plan
1. We sign a service agreement with you;
2. We provide a personalized checklist of required documents;
3. We prepare a detailed step-by-step process from the beginning of cooperation until receiving the registration certificate.
03
Preparation of All Required Documents
1. We complete all necessary application forms;
2. We prepare notarized copies of documents required for submission.
04
Full Support Until Receiving the Registration Certificate
1. On the day of your visit to the immigration office, you will be accompanied by a personal specialist acting as your official representative (Pełnomocnik); 2. We monitor your case status daily, inform you about updates, and respond to official requests from the office.
05
Bringing the Case to Completion
1. We accompany you on the day of collecting the registration certificate; 2. We provide a special discount on all services offered by our company.
Full
1800 zł
1300 zł
Only Until the End of August!
(Including 23% VAT)
- Payment in 2 stages
- Legal consultation
- Preparation of a checklist of required documents
- Document verification
- Application form completion
- Document collection support
- Assistance during personal submission
- Full control of your case
- Free appeal in case of refusal
- Assistance on the day of residence permit collection
Required Documents
The final list depends on the basis of stay: employment, business activity, studies, marriage to a Polish citizen, family reunification with an EU citizen, or self-sufficient stay.
Registration of Residence for an EU Citizen in Poland
Registration of residence for an EU citizen in Poland is required if a citizen of the EU, EEA, or Switzerland plans to stay in Poland for longer than 3 months.
This is not a karta pobytu intended for non-EU citizens.
An EU citizen does not receive a standard temporary residence card. Instead, the procedure results in obtaining a zaświadczenie o zarejestrowaniu pobytu obywatela UE — a certificate confirming the registration of residence of an EU citizen.
This document confirms that the EU citizen has officially registered their stay in Poland with the voivode. It may be required when dealing with government institutions, banks, employers, universities, and other organizations.
SKILLDOCS assists with the registration of residence for EU citizens in Warsaw: we verify the legal basis, prepare the application, collect the necessary documents, and provide support during submission at the immigration office.
When the application must be submitted
If an EU, EEA, or Swiss citizen plans to stay in Poland for more than 3 months, they must register their residence with the voivode responsible for their place of residence.
In practice, it is recommended to prepare the documents in advance and submit the application before the end of the first 3 months of stay in Poland. This helps avoid exceeding the safe period of stay and reduces the risk of a fine for failure to fulfill the residence registration obligation.
A separate rule applies to EU citizens who came to Poland to search for work. In such cases, registration may not be required for up to 6 months if the person continues actively seeking employment and has realistic chances of finding a job.
Who needs to register their residence in Poland
Residence registration applies to citizens of:
- European Union member states;
- EEA/EFTA countries: Norway, Iceland, and Liechtenstein;
- Switzerland;
- in certain cases, United Kingdom citizens covered by the EU–UK Withdrawal Agreement.
Most commonly, residence registration is completed by:
- EU citizens working in Poland;
- Entrepreneurs and business owners;
- Students and participants of vocational training programs;
- Spouses of Polish citizens, if they themselves are EU citizens;
- Family members of EU citizens who also hold citizenship of the EU, EEA, or Switzerland;
- EU citizens living in Poland using their own financial resources and having health insurance.
If a family member of an EU citizen does not hold EU, EEA, or Swiss citizenship, a different procedure usually applies — karta pobytowa członka rodziny obywatela UE (residence card for a family member of an EU citizen).
How the application process works in Warsaw
In Warsaw, the application is submitted to the Wydział Spraw Cudzoziemców (Department for Foreigners' Affairs). The application form must be properly completed in Polish.
Personal submission takes place in Warsaw at:
ul. Marszałkowska 3/5, mezzanine floor, desk 21
Applicants should take a ticket marked with the letter “I”.
What does the zaświadczenie o zarejestrowaniu pobytu obywatela ue provide?
The zaświadczenie o zarejestrowaniu pobytu obywatela UE confirms that an EU citizen has officially registered their residence in Poland.
The document is valid for 10 years.
When collecting the certificate, the applicant must present a valid passport or another document confirming identity and citizenship.
The document may also be collected by a representative, but only if they have a special power of attorney authorizing the collection of the zaświadczenie.
Need help with EU citizen residence registration in Poland?
Submit an application.
We will verify your legal basis for stay, prepare the application and documents, explain the submission procedure in Warsaw, and support your case until receiving the residence registration certificate.
Frequently Asked Questions
If an EU citizen plans to stay in Poland for longer than 3 months, residence registration should be completed before the end of the first 3 months of stay in Poland. It is recommended not to wait until the last day: the application must be completed in Polish, and the documents must properly confirm the legal basis of stay.
No. EU citizens do not apply for a standard residence card like non-EU nationals. A separate procedure applies to EU citizens — registration of residence and issuance of the zaświadczenie.
Yes, if the applicant fails to confirm the legal basis of stay or does not meet the procedural requirements. A refusal decision may be appealed (odwołanie) to the Szef Urzędu do Spraw Cudzoziemców through the voivode.
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