Legalisation of Foreign Employees for Companies in Poland
We help employers legally hire and manage foreign employees in Poland: residence permits, work permits, document verification, MOS 2.0 system, and full deadline control.
Manage cases in CRM system
Maria Kovalenko
Residence card: case in progress Status: awaiting appointment from the immigration office
Andrei Shevchenko
Contract extension required Expires soon
Olena Bobrova
In the process of legalisation MOS 2.0: Stage 2/4
Audit readiness: 94%
All documents approved. MOS 2.0 synchronised.
Active cases
673
Average residence application time
2 days
Who we help
We work with companies that hire foreign employees in Poland or cooperate with foreigners under B2B/JDG models.
IT and office teams
Construction and renovation
Logistics and transport
Manufacturing and warehouses
Hospitality and gastronomy
Small and medium-sized companies
Accounting firms and recruiters
What problems we solve for employers
When foreign employees work in a company, it is essential to understand: who is legally allowed to work, whose documents are expiring, and what actions must be taken in advance.
Expiring residence card, visa, or visa-free stay
We track document validity and proactively inform you what needs to be extended.
Uncertainty about hiring eligibility
We verify the legal basis of stay, citizenship, documents, and possible lawful employment options.
Errors in work permits
We check whether the permit matches the position, employer, working conditions, and employee data.
Employee applying for a residence card
We prepare the entire process: documents, application, MOS 2.0 system, coordination with the employer, and ongoing case handling.
Lack of deadline control
We manage employees in our CRM system and remind you when documents must be renewed or prepared.
B2B/JDG cooperation with foreigners
We verify whether cooperation with a foreign entrepreneur is safe and what documentation is required.
Our services for employers
We handle all documentation related to the legalisation of foreign employees and help companies maintain full control over deadlines.
Legalisation support
Document preparation, submission via MOS 2.0, and assistance for both employees and employers throughout the process.
Work authorisation for foreigners
Work permits, oświadczenia, verification of employment conditions and employee documentation.
Pre-employment verification
We check whether a candidate can legally work in Poland and what documents are required from the employer.
Employee audit
We review foreign employees’ documents, validity of cards, visas, permits, and legal grounds for employment.
Group employee management
We manage multiple foreign employees simultaneously and track each case individually.
B2B/JDG with foreigners
We verify documents of foreign contractors working or planning to work as entrepreneurs.
Employee families
We assist with residence permits for family members: spouses, children, and family reunification cases.
Accounting and HR support
If needed, we provide additional support from our accounting and HR department.
How we manage employee cases
Every case and every document is recorded in our CRM system.
Deadline tracking
We monitor expiration dates of all important documents.
Case status updates
Our system is integrated with the INPOL system. Clients automatically receive notifications about changes in case status.
Employer documentation
We inform employers which documents are required from the company for each employee and legal basis.
Reminders
We notify in advance when documents need to be extended, annexes prepared, or any action taken.
Internal CRM management
Each case is tracked inside SKILLDOCS so the manager can see full history, deadlines, and tasks.
Cases requiring attention
8
Cases requiring attention in SKILLDOCS
MOS 2.0 documents
All up to date
127
Documents requiring extension
Expires within 45 days
8
Pending decisions
Submitted cases currently in progress
70%
Residence card pickup scheduled
Date and time set for visit to the immigration office
12
MOS 2.0 workflow
Preparing applications, supporting employer documentation, and guiding employees through all stages
B2B/JDG cooperation with foreigners
If a company works with a foreigner as an entrepreneur, it is important to verify not only the contract but also the legal right to stay in Poland and perform work in this model.
JDG verification
We check business registration and basic contractor data.
Legal basis of stay
We verify the basis of stay in Poland and possible work restrictions.
B2B contract review
We assess whether the cooperation resembles disguised employment under a B2B structure.
Accounting documentation
We indicate what data and documents should be collected before cooperation begins.
B2B verification process
Contractor data
JDG, NIP, CEIDG/KRS, address, contract details.
Foreign employee documents
Residence card, visa, PESEL UKR, or other legal basis of stay.
Cooperation model
Job scope, workplace, management structure, and invoicing method.
Conclusion
What can be improved before starting cooperation and what documents should be stored.
In SKILLDOCS
143
Foreign employees and B2B contractors currently managed for companies.
Cooperation models
You can order a one-time service, verify current employees, or delegate ongoing immigration support to us.
One-time service
For a single employee or a specific situation:
- residence permit application
- work legalisation
- document verification
Employee verification
For companies that already employ foreign workers:
- checking residence cards, visas, and permits
- list of risks and missing documents
- recommendations for corrections
Group management
For companies that need to manage multiple employees at the same time:
- one dedicated group manager
- deadline control
- case tracking at every stage
Ongoing support
For employers who regularly hire foreign employees:
- verification of new hires
- document renewals
- support with MOS 2.0 and residence cards
Partnership
For accounting firms, HR agencies, and recruiters:
- client transfer to SKILLDOCS
- clear partnership conditions
- full client support from our team
How cooperation starts
A clear process from first contact to full employee case management:
Contact
You submit a request or reach out directly.
Analysis
We define what needs to be done.
Proposal
We prepare a cooperation offer.
Document collection
We gather all required documents.
MOS 2.0
We submit applications in the system.
Monitoring
We track case status and updates.
Finalisation
Receiving decisions and documents.
Why employers choose SKILLDOCS
We handle immigration processes so that employers always understand what is happening with their employees’ documentation.
Experience in foreign worker legalisation
We work with residence permits, work permits, Blue Card, family cases, business cases, and other legalisation bases.
Multilingual team
We communicate in Russian, Ukrainian, Polish, and English with both employees and employers.
Office in Warsaw
Clients can visit in person, submit documents, and discuss cases with a manager.
Working with individuals and companies
We understand both sides of the process: employee and employer.
Accounting support available
If needed, we can involve accounting or HR support for contracts and payroll matters.
Ongoing case management
We don’t stop at document preparation — we support cases after submission as well.
Contact us
Fill out the form and our consultant will contact you within 24 hours.
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Frequently Asked Questions
The timeline depends on the procedure and the city where the case is handled. Work permits, residence cards, document extensions, and employee verification all take different amounts of time. After an initial analysis, we explain the exact steps for your case and what can be prepared in advance.
No. We work with both small businesses and companies employing dozens or more foreign workers. You can request support for a single employee, a group of employees, or ongoing full-service cooperation.
We review the legal basis of stay in Poland, document validity, citizenship, possible legal employment options, and whether the person holds a residence card, visa, PESEL UKR, or other required documents. After verification, we explain whether the candidate can be legally hired and what documents are required from the employer.
Yes. We prepare documents, applications, assist with the MOS 2.0 system, support employer documentation, and guide employees through all stages of the process.
Yes. For cases processed through MOS 2.0, we help prepare applications and documents and manage the submission process. Employers receive clear instructions on what documents are required from their side.
Yes. We verify foreign employees’ documents, expiry dates of residence cards, visas, and work permits, and identify risks or documents that need to be renewed.
Yes. We check foreign contractors working as entrepreneurs, including their documents, legal basis of stay, and the structure of the B2B agreement.
Yes. We support clients in different cities across Poland. Our main office is in Warsaw (with additional offices in Wrocław and Poznań), but many processes can be handled remotely.
We analyse the reason for the refusal and explain possible next steps: correcting the situation, re-submission, or appeal if there are legal grounds.
