Accounting Services for JDG in Poland
Full-service accounting for JDG in Warsaw and online throughout Poland. Your company is assigned a dedicated accountant who manages the books, checks documents, calculates taxes and social insurance contributions, prepares mandatory reports, and sends the amounts due within the deadlines set out in the agreement. Service starts from 300 PLN net per month.
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Complete Accounting Setup
Six clear steps — from analysing your business structure to regular monthly accounting and reporting
01
Business Structure Analysis
We review your business setup: JDG, VAT registration, employees, number of invoices, EU transactions, e-commerce, or standard service activities.
02
Document Volume Assessment
We determine how many invoices and accounting documents you generate each month, whether you use a cash register or payment terminal, have expenses, contracts, payroll, or additional reporting requirements.
03
Document Submission Setup
We explain how to submit invoices, contracts, payment confirmations, employee documents, and which documents need to be provided each month.
04
PIT, VAT & ZUS Calculations
For JDG, we calculate PIT, ZUS and VAT where applicable.
05
KSeF & Invoice Support
We prepare the process for electronic invoices: who issues invoices, who has access, and how documents and statuses are controlled.
06
Month-End Closing & Taxes
After processing the documents, we provide the amounts due for taxes, ZUS and VAT/PIT, together with a clear list of actions you need to complete.
Ready to set up your accounting?
Prices start from 300 PLN/month + VAT. Submit a request and we will calculate the exact service cost.
Cost of Accounting Services in Poland
Accounting for JDG / Sole Proprietorship
A JDG owner needs to understand how revenue, expenses, the chosen tax regime, VAT and ZUS contributions affect the amount that remains in the business.
We keep the entrepreneur’s tax records, check documents, calculate mandatory payments and prepare reporting. The accountant explains which documents support an expense, what information is required to record a purchase and how the transaction will affect the next settlement.
Calculate the Cost of Accounting Services
Price list
| Service | Net price |
|---|---|
Find a serviceSearch automatically opens the relevant section | |
| Preparation or update of the accounting policy | 1,200 PLN net |
| Preparation or update of the chart of accounts | from 600 PLN net |
| Transfer of accounting records from the previous accounting office | Price agreed individually |
| Entry of accounting data from the beginning of the year | Price agreed individually, depending on the number of documents |
| Reconstruction of overdue accounting records | Price agreed individually, depending on the number of documents |
| Verification of documents from the previous accounting office | from 500 PLN net |
| Preparation of annual financial statements in XML format | Equal to the average monthly accounting service fee, but not less than 700 PLN net |
| Preparation and filing of the CIT-8 return | Included in the accounting service fee |
| Preparation of annual financial statements | Equal to the average monthly accounting service fee, but not less than 700 PLN net |
| Preparation of the minutes and assistance with filing financial statements with KRS/RDF | |
| Preparation of resolutions approving the financial statements | |
| Preparation of annual PIT-28 and PIT-36L tax returns | Included in the accounting service fee, provided accounting services have been used for at least 6 months |
| Preparation of the annual PIT-4R return | |
| Preparation of an annual PIT-37 or PIT-36 tax return | 100 PLN net per return |
| Preparation of a balance sheet and profit and loss statement for a bank | from 350 PLN net |
| Preparation and filing of GUS reports: SP-3, F-01 or DNU | 300 PLN net per report |
| VAT registration | 350 PLN net |
| VAT and VAT-UE registration | 350 PLN net |
| Reinstatement in the VAT register | 600 PLN net |
| Preparation of explanations regarding a VAT refund | 200 PLN net |
| Preparation and filing of VAT-26 and VAT-23 returns | 200 PLN net |
| Preparation of the VAT-UE recapitulative statement | Included in the accounting service fee |
| VAT OSS registration and settlement preparation | 300 PLN net |
| KSeF setup and implementation | 100 PLN net |
| Granting or revoking access rights in KSeF | 100 PLN net |
| Preparation and filing of the ZAW-FA form | 100 PLN net |
| Preparation and filing of JPK_KR_PD / JPK_ST_KR files | 300 PLN net |
| Preparation of a correction to a monthly ZUS, CIT, PIT or JPK_VAT return due to data provided by the client | 150 PLN net per correction |
| Preparation of an application to pay tax office or ZUS arrears in instalments | from 350 PLN net |
| Preparation of a letter or response to a public authority, including a voluntary disclosure (czynny żal) | from 200 PLN net |
| Preparation and update of PCC, NIP-8 and other declarations or forms | 150 PLN net per declaration or form |
| Preparation of annual withholding tax (WHT) returns | |
| Preparation of IFT-1R / IFT-2R forms | Included in the accounting service fee |
| Preparation of transfer pricing documentation and TPR information | Service not provided |
| Preparation of UPL-1 / OPL-1 forms | Free of charge |
| Obtaining a tax clearance certificate | |
| Obtaining a tax residence certificate | |
| HR and payroll services — employment contract (umowa o pracę) | 50 PLN net |
| HR and payroll services — mandate contract (umowa zlecenia) or contract for specific work (umowa o dzieło) | 50 PLN net |
| Preparation of HR documents when concluding, amending or terminating a contract; setting up personnel files and employee records, and ZUS registration — per person | 60 PLN net per person |
| Settlement of a domestic business trip and per diem | 90 PLN net |
| Settlement of a foreign business trip and per diem | 100 PLN net |
| Preparation of an income and contribution certificate — per person | 50 PLN net per person |
| Preparation of annual PIT-11 information — per employee | 50 PLN net per employee |
| Preliminary payroll calculation | 60 PLN net |
| Preparation of an employment certificate (świadectwo pracy) | 100 PLN net |
| Preparation of an ERP-7 certificate for ZUS | 150 PLN net |
| Preparation of an application for an A1 certificate | 200 PLN net |
| Preparation of PEL / PEL-O forms | Free of charge |
| Obtaining a ZUS clearance certificate | |
| Change of the company’s registered office address | from 500 PLN net |
| Change in the company’s shareholders | from 500 PLN net |
| Filing changes with KRS | from 500 PLN net |
| Preparation of an INTRASTAT declaration | 350 PLN net |
| Preparation of PFRON and PPK declarations | 100 PLN net |
Bookkeeping Services
| Number of Documents | Sole Proprietorship (No VAT) – Net | Sole Proprietorship (VAT) – Net | Sp. z o.o. (No VAT) – Net | Sp. z o.o. (VAT) – Net |
|---|---|---|---|---|
| Up to 10 | 300 PLN | 400 PLN | 450 PLN | 550 PLN |
| 11-20 | 400 PLN | 500 PLN | 550 PLN | 650 PLN |
| 21-30 | 500 PLN | 600 PLN | 600 PLN | 750 PLN |
| 31-50 | 700 PLN | 800 PLN | 950 PLN | 1050 PLN |
| 51-70 | 900 PLN | 1000 PLN | 1150 PLN | 1250 PLN |
| 71-100 | 1200 PLN | 1300 PLN | 1600 PLN | 1700 PLN |
| More than 100 | 100 PLN + 11 PLN per document | 200 PLN + 11 PLN per document | 500 PLN + 11 PLN per document | 600 PLN + 11 PLN per document |
| Employee Payroll & HR | 50 PLN per employee | 50 PLN per employee | 50 PLN per employee | 50 PLN per employee |
What Is Included in Accounting Services
We take over routine tax, reporting and public-authority tasks so you can focus on growing your business.
01
JDG / Sole Proprietorship
KPiR or revenue records, PIT, ZUS and VAT where required. Full support for sole proprietors.
01
02
Sp. z o.o.
Full bookkeeping, CIT, VAT, company documents and reporting. Comprehensive accounting for companies.
02
Invoices & KSeF
We check incoming and outgoing invoices and expenses. We prepare processes and access rights for the KSeF electronic invoicing system.
03
03
04
ZUS
We calculate contributions, check deadlines and explain payments. We keep all social insurance contributions under control.
04
05
VAT / VAT-UE
We assist with calculations, declarations and EU transactions. Full support for domestic and EU operations.
05
HR and payroll
Employee documents, payroll and HR administration. Formal employee documentation and salary calculations.
06
06
We Handle the Accountant Change Process
- We request documents from the previous accounting office
- We check the current accounting status
- We transfer the service without interrupting your business
Accounting Services in Poland: One Accountant Is Responsible for Your Company
Once the agreement is signed, a specific accountant is assigned to your company. They know your business structure, tax regime, employees, recurring expenses and repeat transactions. Every new document and question is reviewed in the context of your company’s history.
Your lead accountant keeps the books, controls the settlement calendar and coordinates tasks within SKILLDOCS. An HR and payroll specialist handles employee and payroll matters, while another specialist joins when a separate area of expertise is required. Only team members involved in servicing your company have access to its documents.
You always know who to send a document to, who can clarify a calculation and who is responsible for closing the month. Information about your company and its documents is handled confidentially both during the cooperation and after it ends.
Accounting in Poland Set Up Around Your Business
We start accounting services by understanding your business model: what the company sells, who it invoices, which bank accounts and payment systems it uses to receive money, where expenses arise, and whether there are employees, inventory, a cash register, marketplaces or cross-border transactions.
At the start, the accountant determines which documents your particular business generates and how they should enter the accounting records. For one client, the core may be a few B2B invoices and a bank statement. For another, it may be hundreds of sales, returns, marketplace commissions, inventory movements and foreign-currency receipts.
Once the process is set up, you have a clear monthly routine: which documents to submit, where to upload them, by what date, and which events should be reported immediately. Full-service accounting becomes part of the company’s workflow, and the owner knows in advance which data is needed for settlements and when the final amounts will be available.
Extended Liability Insurance for Our Accounting Office
SKILLDOCS insurance protection is not limited to the mandatory professional liability insurance (OC) for an accounting office. Separate additional limits are provided: 100 000 PLN for accounting services, 50 000 PLN for HR and payroll services together with ZUS, and 50 000 PLN for simplified accounting together with VAT.
The cover is also extended to damage involving documents and the actions of engaged specialists. We provide a copy of the current insurance policy to clients on request.
Accounting
Mandatory professional liability insurance plus separate additional cover. The policy includes risks related to damage involving documents and the actions of engaged specialists.
HR, Payroll and ZUS
A separate liability limit applies to HR and payroll services and settlements related to ZUS.
Simplified Accounting and VAT
Separate cover for simplified tax records, VAT settlements and related accounting documents.
Accountants and HR Specialists with Over 20 Years of Experience
Our team includes accountants and HR specialists with more than 20 years of experience. They handle JDG and Sp. z o.o. businesses, domestic and international transactions, employees, contractors and different sales models.
The team understands the specifics of IT and freelancing, e-commerce, retail and wholesale trade, transport and logistics, construction, import and export, beauty services and cryptocurrency transactions. Experience helps us quickly determine which document supports a transaction and what data is required for correct accounting.
Accounting
KPiR, revenue records, full bookkeeping, PIT, CIT, VAT, JPK, ZUS and international transactions.
HR and Payroll
Employee and contractor documentation, payroll calculations, ZUS and HR/payroll reporting.
Different Business Models
IT, e-commerce, trade, transport, construction, import, export, beauty services and cryptocurrencies.
How to Choose an Accounting Office in Warsaw
To choose a reliable accounting office in Warsaw, comparing prices and reviews is not enough. Before signing an agreement, check seven things: a valid professional liability insurance policy and what it covers, experience with your business structure, understanding of the specifics of your industry, the actual working process in KSeF 2.0, whether there is a responsible accountant, a clear pricing method and rules for correcting possible errors.
A good accounting office should be able to explain all of this before you hand over your accounting database, access credentials and company documents.
What Is Included in Accounting Services and How the Month Works
For JDG we record income and expenses, calculate income tax and ZUS contributions, handle VAT settlements where the business is VAT-registered, and prepare mandatory declarations and electronic tax reporting. After the year ends, we prepare the annual income tax return.
When HR and payroll services are included, information about employees, contractors and payments is immediately reflected in the company’s monthly settlements.
How the Monthly Accounting Cycle Works
The complete set of documents for the previous month should be submitted by the 7th. The accountant checks that the required information is present, records the documents and calculates taxes and contributions.
When documents are submitted on time, the amounts due for taxes and ZUS are sent no later than two days before the payment deadline. You receive the exact amounts, payment details and due dates.
If additional information is needed for a calculation, the accountant specifies which transaction the question concerns, which document is required and in what form it should be provided.
Free Consultations for Our Clients
Monthly service includes explanations concerning current calculations, documents, deadlines and the document submission process at no additional charge. The accountant explains how the tax or ZUS amount was calculated, which document is required for a transaction and what you need to do after receiving the calculation.
Tax and legal opinions, analysis of planned transactions, reconstruction of accounting records and corrections of previous periods are treated as separate assignments. The scope and price are agreed before work begins.
Cost of Accounting Services in Poland: How the Price Is Calculated
The base monthly price for up to 10 documents is:
300 PLN net for JDG without VAT;
400 PLN net for JDG with VAT.
HR and payroll service — 50 PLN net per employee.
The exact pricing is easiest to understand from the examples below:
JDG without VAT, 8 documents, no employees
300 PLN net per month.
JDG with VAT, 18 documents and one employee
500 PLN for accounting + 50 PLN for HR/payroll = 550 PLN net per month.
KSeF in 2026: What JDG Needs to Set Up
Receiving invoices through KSeF became mandatory on 1 February 2026. The obligation to issue structured invoices was introduced in stages: from 1 February 2026 for companies whose 2024 sales including VAT exceeded PLN 200 million, and from 1 April 2026 for other entrepreneurs and companies.
Until 31 December 2026, an exception applies to entrepreneurs whose monthly sales documented by invoices subject to KSeF do not exceed PLN 10,000 gross. In such a month, invoices may be issued outside KSeF.
A JDG can access KSeF using Profil Zaufany or a qualified electronic signature.
We help configure access, grant the accounting team the necessary permissions, organise the receipt of incoming invoices and define how electronic documents enter the accounting workflow. For e-commerce businesses and companies with a high document volume, KSeF is integrated into the wider process for sales, payments and accounting control.
Russian-Speaking Accountant in Warsaw and Online Across Poland
Many of our clients are entrepreneurs and company directors from Ukraine, Belarus and other countries. Day-to-day matters can be discussed in Russian, Ukrainian, Polish or English.
The accountant explains a Polish document in terms of specific actions: who needs to sign it, by what date it must be submitted and how it affects the settlement. Documents and reports for Polish public authorities are prepared in the required Polish format, while the client receives an explanation in a convenient language.
Our office is in Warsaw. Accounting services are also available online in every city in Poland. Documents are submitted electronically, day-to-day matters are handled remotely, and office visits can be arranged in advance.
HR and Payroll in the Same Team as Accounting
HR and payroll matters are handled by dedicated specialists on our team. They prepare employee and contractor documents, calculate payments and provide the data required for ZUS and accounting.
Information about hiring an employee, changes to employment terms, sick leave, holiday or contract termination is immediately reflected in both HR/payroll and accounting calculations. The business owner only needs to provide the information to one team.
How to Change Your Accountant in Poland
You can start changing accounting offices at any time, but the end date of the current service depends on the terms of the existing agreement and its notice period. There is no need to wait until the end of the year. There is no single transition period: it depends on the agreement, the volume of accounting records and how quickly the documents are transferred.
First, we define the responsibility cut-off: which month will be closed by the previous accounting office and from which month our firm will take over the books. You then receive one consolidated list of documents, accounting data and access credentials to be transferred.
For JDG we request current accounting registers, filed declarations with submission confirmations, tax and ZUS calculations, bank statements, the fixed-asset register and employee documents.
We coordinate the handover with the previous accountant, check that the materials received are complete and identify any data that must be obtained before the first month-end closing. We then set the start date for regular accounting services.
Reviewing previous periods, reconstructing the accounting database and preparing corrections are priced as separate assignments.
Accountant Change Process
- Choose a new accounting office and agree the date from which it will take over the books and who will close the current month.
- Terminate the existing agreement in writing in accordance with the notice period stated in it.
- Obtain the documents and data: an export of the accounting database, declarations, JPK files, VAT registers, ZUS calculations, the fixed-asset register, HR documents and confirmations that reports were submitted.
- Revoke the previous office’s authorisations and grant the new access rights to KSeF, the tax system and eZUS.
- Update the relevant records if the person or location responsible for accounting has changed: for JDG, in CEIDG.
Before starting work, the new accounting office should check that the documents are complete, previous periods have been closed and opening balances are correct. A full audit of the previous accounting and correction of errors is usually agreed separately.
We organise the transition from your previous accountant: we prepare the list of required documents and access rights, receive the accounting database and continue the service from the agreed date. We provide accounting for JDG in Warsaw and online throughout Poland.
Telegram Group, Accountant and Bot for Deadline Control
For convenient communication, we create one shared group in the channel preferred by the client — Telegram, WhatsApp or within our CRM system.
Our Telegram bot reminds you about document submission, approvals and upcoming deadlines. Official documents and messages that require a formal documented channel are sent by e-mail.
You can also assign a task to our team member directly in the Telegram group and track its progress.
Your Preferred Communication Channel
The shared group is created in the channel that is most convenient for you. Questions, documents and decisions remain in one place.
Deadline Reminders
The bot reminds you about document submission and approvals. Official documents are sent by email.
Assignment and Tracking
You can assign a task to a team member directly in the group and see its current status.
Entrust Your Accounting to Our Team
We are ready to manage your company’s accounting and organise the work so that you have a dedicated accountant, clear deadlines and transparent pricing. Contact us — we will discuss your situation and agree the working process.
Frequently Asked Questions
The cost of accounting services for JDG depends on the tax regime, VAT status, number of invoices, employees and additional transactions. Our JDG service starts from 300 PLN/month + 23% VAT. The exact price is best calculated after a short consultation so the package matches the actual workload of your business.
Accounting services may include bookkeeping, tax calculations, ZUS, PIT, VAT, preparation of declarations, deadline monitoring, invoice processing, reporting and consultations on day-to-day business matters.
Explanations concerning current bookkeeping, documents, calculations and deadlines are included in the monthly service. Tax opinions, transaction analysis and reconstruction of previous periods are priced separately before work begins.
If you want to replace your current accountant, we will request the necessary documents and continue managing your company’s accounting.
Yes. As part of our accounting services, we handle calculations and declarations for VAT, PIT and ZUS depending on the business structure. For JDG, the main areas are usually PIT, ZUS and VAT when VAT-registered.
Yes. We provide remote accounting services for clients in cities throughout Poland. Documents can be submitted online and day-to-day matters handled remotely. This is convenient for entrepreneurs operating not only in Warsaw but across the country.
Yes. If you have employees or plan to hire, we can provide HR administration and payroll calculations. This is particularly important when a company employs foreigners, because accounting, HR and employment documentation need to be coordinated.
KSeF is Poland’s electronic invoicing system. Its implementation affects how invoices are issued, received and processed in a business. Entrepreneurs should prepare the process in advance: who issues invoices, where documents are stored, how they are made available to the accountant and how their statuses are monitored.
Yes. We can help register a JDG and then take over the accounting. This is convenient because the accounting process is set up from the outset around your business model, tax regime, VAT status, documents, employees and expected expenses.
A lead accountant is assigned to your company. They keep the books, answer day-to-day questions and coordinate the work of the HR/payroll specialist or another specialist when needed.
Communication is available in Russian, Ukrainian, Polish and English.
Contact Information and Office Addresses
Contact us in any convenient way or visit one of our offices. We are always ready to answer your questions.
If you have any questions or suggestions, please contact us via the website form, messengers, or email. We will respond promptly.
+48 570 804 478
contact@skilldocs.pl
Wincentego Rzymowskiego 30, Lokal 323 02-697 Warszawa
If you have any questions or suggestions, please contact us via the website form, messengers, or email. We will respond promptly.
+48 537 097 502
contact@skilldocs.pl
Marszałka Józefa Piłsudskiego 74, 50-020 Wrocław
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If you have any questions or suggestions, please contact us via the website form, messengers, or email. We will respond promptly.
+48 536 535 645
contact@skilldocs.pl
Ul. Szkolna 1/308, 61-832 Poznań
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